IT Executive Coordinator

Modern Niagara helps building owners, managers, and general contractors meet the mechanical, electrical, integrated building technology, and building services needs of their buildings across Vancouver, Calgary, Edmonton, Toronto, Southwestern Ontario, and Ottawa. We also develop custom, turnkey solutions to help reach the desired outcomes. We are committed to having a positive and meaningful impact on Canada's infrastructure and on the communities where we live, learn, work, and heal.

WE BUILD FOR LIFE.

We value passion, initiative, determination, professionalism, and teamwork and we are committed to ensuring that our teams have everything they need to succeed. Health and safety are embedded in everything we do and, as a result, our award-winning safety culture has a record that's well above industry standards.

At Modern Niagara, you will work alongside values-driven, safety-conscious, and high-impact teams in a fast-paced, innovative, and collaborative environment. Here, your knowledge, skills, and excellent service will help ensure that the buildings that make up Canada's infrastructure fulfill the needs they were set out to meet.

Modern Niagara is one of Canada's Best Managed Companies and is a recipient of SMACNA's Safety Excellence Award Program (SSEAP) - Canada and the Canadian Occupational Safety (COS) Magazine's Gold Winner for Canada's Safest Employers Award in the Building and Construction category and Excellence Winner for Canada's Best Health + Safety Culture Award as well as Canada's Best Health + Safety Leader Award.

Modern Niagara is seeking an IT Executive Coordinator to join our Ottawa (preferred) or Vaughan IT Team.

The IT Executive Coordinator will work closely with the IT Leadership team to provide essential support in project coordination, administrative functions, and daily operations. This role is ideal for a highly organized, detail-oriented, and proactive professional who thrives in a fast-paced environment and can wear multiple hats. The ideal candidate will have a solid background in IT, project management, and executive support, with the ability to translate objectives into actionable plans.

Duties and Responsibilities:

• Operational Support:

• Assist the IT Leadership team in the development and implementation of plans and initiatives. Organize and prioritize critical issues, gather required information, and provide analytical support to facilitate efficient decision-making.
• Manage information flow in a timely and accurate manner.
• Support daily operations by preparing meeting materials, maintaining departmental files, and assisting with ad-hoc tasks and initiatives as needed.

• Project Support:

• Assist with the organization, tracking and reporting of IT projects, including scheduling meetings, creating project documentation, and updating project management tools.
• Liaise with internal and external stakeholders on project-related matters.

• Communication Support:

• Act as a liaison between the IT Leadership team and the broader organization.
• Prepare, review, and distribute emails, reports, and presentations for internal and external stakeholders in collaboration with the Brand and Communications team.

• Team Collaboration:

• Work closely with the IT Leadership team to support a collaborative environment that fosters team development and engagement.
• Coordinate with various teams to plan and facilitate internal events, ranging from workshops and training sessions to departmental meetings and team events.
• Develop and maintain relationships with key partners, stakeholders, and external vendors and service providers.

• Administrative Support:

• Manage calendars, emails, schedule meetings, and coordinate travel arrangements for the IT Leadership team.
• Handle confidential information with discretion and integrity.

Qualifications and Job Requirements:

• Extensive experience in operational and administrative support at an executive level, including project management.
• Exceptional organizational and time management skills to multitask and prioritize effectively.
• Understanding fundamentals of technology and IT environment.
• Advanced skills in Microsoft Office Suite and skilled in project management tools (e.g. Asana, Microsoft Planner, Trello etc.).
• Excellent verbal and written communication skills.
• Exceptional interpersonal skills and strong business acumen.
• High degree of professionalism and confidentiality with the ability to manage sensitive information with discretion.

We thank all applicants for their interest, however, only those selected for an interview will be contacted.

At Modern Niagara, we recognize the value of fostering a diverse, equitable, and inclusive organization and are committed to eliminating barriers faced by members of equity-seeking groups (women, Indigenous, Black, racialized, LGTBQ2S+, people with disabilities, and new immigrants) in the construction industry. Our DEI vision is to build an organization where everyone has access to the same opportunities, experience equitable outcomes, and can thrive and reach their full potential.

We value the diversity of the people we hire and serve. Modern Niagara is an equal opportunity employer. If you require accommodation during the recruitment process, please advise us so that suitable accommodations can be made. We can be reached at careers@modernniagara.com.