Coordinator, Data & Analytics, Admissions & Enrolment Management

Full-time Continuing Contract 

Crofton House School offers a girl-centred learning environment for students from Junior Kindergarten to Grade 12. Here, students are motivated to strive for their best selves, embracing academic challenge and diverse experiences, guided by staff who know them and believe in them.

Crofton House School fosters a strong sense of community among educators, staff, students, and families. Here, everyone can contribute to the strength of our school– including you.  

We offer extensive professional development opportunities, competitive compensation and a comprehensive benefits package. Our 10-acre campus offers modern facilities, beautiful outdoor spaces, and a daily connection to nature.

The Admissions & Enrolment Management team is seeking a highly organized, collaborative, and detail-oriented Coordinator. As a central pillar of our data integrity, this role ensures that all information regarding prospective families, current students, and alumnae is accurate, complete, and actionable. While situated within the Admissions & Enrolment team, this position works closely with multiple teams across the School to provide essential data support to the entire school community.

Initially, your focus will be on the "ground floor" of data management—auditing records, ensuring information accuracy, and closing data gaps. As you master our systems, this role will evolve to include high-level data analysis, where you will support translating admissions survey results into actionable steps for the School.

As a newly created position, the scope of this role is expected to evolve, especially during its first few years as we establish key workflows and respond to the team's needs. In your first year, success will be defined by completing a full audit of the 2026/27 student applicant pool and standardizing household data for all current families.

On a day-to-day basis, you will report to the Director, Admissions & Enrolment, but for school-wide projects, you will report to the Deputy Head. This role is fully in-person at our Kerrisdale campus and may involve occasional evening or weekend hours to support school operations; these commitments are typically scheduled well in advance to allow for proper notice. 

Key Responsibilities 

Data Integrity & Quality Control

• Data Integrity & Auditing: Conduct regular audits of parent and student records to ensure all demographic data and household relationships are accurate, standardized, and up to date.

• Admissions Pipeline Oversight: Identify and resolve missing information in the enrollment system (OnBoard) to ensure no applicants are lost and that data integrates seamlessly with the School’s Student Information System (MySchool).

• Database Maintenance & Reporting: Maintain "clean" data within the CRM by eliminating duplicates and overseeing all entry, tracking, and reporting to support departmental needs.

• Tracking of all incoming inquiries, campus visits, applications, and enrolment forms

• Collaborate with the Data & Systems Analyst to facilitate smooth data sharing and synchronization across platforms

• Track and audit Return to School Questionnaires, proactively contacting parents/guardians to resolve incomplete or missing student information

• Collaborate on cross-functional school initiatives and special projects as they arise

Data Analysis (Ongoing  & Future)

• Survey Analytics: Lead the processing and analysis of annual parent, student, and alumni surveys to identify trends (report to the Deputy Head)

• Enrolment Reporting: Assist in the creation of weekly and seasonal reports that track application volume, yield rates, and attrition

• Data Visualization: Help the School "tell the story" of our data through clear charts and summaries that inform leadership decisions

Other: 

• Provide front-desk support, acting as a friendly first point of contact for guests entering the Admissions Office as needed

• Privacy & Compliance: Ensure all data handling and storage practices align with the School’s privacy policies and provincial PIPA (Personal Information Protection Act) regulations

• Support admissions recruitment events, student assessments (including SSAT), and onboarding events, etc.

Qualifications & Skills

• 1 - 3 years of experience in a related role.

• Previous experience in a K-12 independent school environment is an asset

• "Detective" Mindset: You possess an extraordinary level of attention to detail and genuinely enjoy the process of ensuring everything is "just right."

• Data Fluency: You are comfortable working with large datasets and have a strong command of Excel (vlookups, pivot tables, etc.). Experience with school-specific CRMs (e.g., Blackbaud, Veracross, or Salesforce) is a significant asset.

• Analytical Thinking: You don’t just see numbers; you see the story they tell. You are interested in why families choose our school and how we can use data to improve their experience.

• Confidentiality: You handle sensitive family and student information with the highest level of discretion and professionalism.

• Positive Team Player: You listen well, value different perspectives, and work constructively with others to solve problems.

• Adaptability: You are comfortable starting with foundational data tasks and have the ambition to grow into more complex analytical projects.

• Articulate & Approachable: You have excellent verbal and written communication skills. Whether in person, on the phone, or via email, your professional and friendly demeanor shines through in every interaction.

• Cultural Competence: You are warm, welcoming, and entirely comfortable interacting with prospective families and students from a wide range of diverse backgrounds.

• Proactive Ownership: You show a strong willingness to take initiative and drive tasks forward, while still collaborating effectively and working comfortably under supervision.

• Growth Mindset: You are highly receptive to feedback, eager to learn, and constantly looking for ways to grow and improve in your role.

Employment and Application Details: 

Start date: August 2026

Working hours: Campus-based, Monday-Friday, 8:00 a.m.–4:30 p.m. with a one-hour unpaid lunch break.

Please note that applicants must be able to legally work in Canada. Applications will be reviewed as soon as they are received.  

Compensation: Annual salary $60,000 - $68,000 based on experience. 

Apply online at www.croftonhouse.ca/careers [http://www.croftonhouse.ca/careers].    

We thank all candidates in advance. We will, however, contact only those selected for an interview. No phone calls, please.

About Crofton House School

Established in 1898, Crofton House has a long history of girl-centred education. Today, the School has over 900 students and almost 200 staff members learning, working and playing on our 10-acre campus in Vancouver. 

Our approach supports the whole girl in her social, emotional, physical and intellectual development. Here, girls can discover and pursue their own paths, developing the confidence and capacity to thrive and positively influence the world around them.