About Western

Western University delivers an academic experience second to none. Western challenges the best and brightest faculty, staff and students to commit to the highest global standards. Our research excellence expands knowledge and drives discovery with real-world application. Western attracts individuals with a broad worldview, seeking to study, influence and lead in the international community. Since 1878, The Western Experience has combined academic excellence with life-long opportunities for intellectual, social and cultural growth in order to better serve our communities.

About Us

The Career Management team at Ivey is committed to redefining the journey from education to employment. By embracing a forward-thinking approach, we are transforming how students prepare for their future careers and influence the recruitment narrative around Ivey talent. Our dedication goes beyond traditional career preparation; we ensure students develop the skills and knowledge they need to stand out in the recruitment process and navigate their careers over the long term

Responsibilities

We are seeking a highly analytical and entrepreneurial student to lead AI-driven process improvement initiatives within the Career Management team. This role will focus on designing and implementing automation solutions that enhance operational efficiency, improve employer experience, and create better outcomes for students.

Key Responsibilities

Job Posting Process Automation (Primary Project)

• Analyze the current job posting workflow from employer submission to student visibility
• Identify bottlenecks contributing to current posting timelines (currently 48–72 hours)
• Design and implement an AI-assisted workflow to enable same-day job postings
• Build solutions to automate: Job formatting and standardization
• Approval and quality control processes
• Routing and publishing across platforms
• Ensure solutions maintain a high standard of customer service for employer partners
• Track and report on improvements in turnaround time and satisfaction

Opportunity Identification & Scrubbing Automation

• Develop a process to automatically identify and surface relevant job opportunities for Ivey students
• Build criteria and filters aligned with program requirements (e.g., analytics-focused roles)
• Use AI tools and/or web scraping to:
• Source external job postings
• Assess relevance and quality
• Continuously refine accuracy and relevance of recommendations

Employer & Alumni Contact Identification (Stretch Project)

• Design a system to automatically identify:
• Recruiting contacts
• Hiring managers
• Relevant alumni at target organizations
• Leverage tools such as LinkedIn, company sites, and AI enrichment platforms
• Create structured outputs that support employer outreach efforts

Education:

• Currently enrolled in a Business, Analytics, Computer Science, or related program and returning to school in the Fall
• Strong interest in AI tools, automation, and process design

Experience with tools such as:

• Python, Power Automate, Zapier, or similar automation platforms
• Data analysis and workflow mapping
• Ability to think in systems and translate problems into scalable solutions
• Strong attention to detail, especially in maintaining quality and user experience
• Self-starter who can manage ambiguity and drive projects independently

Skills, Abilities & Expertise:

• Written and verbal communication skills to express ideas clearly, and adapt communication style to suit the situation and audience
• Ability to maintain a positive, outgoing attitude with genuine customer service orientation
• Reliable and dependable with the ability to consistently work assigned schedule
• Ability to apply critical thinking to evaluate information and make appropriate decisions
• Ability to apply creativity, innovation and resourcefulness to daily work
• Ability to follow detailed and/or complex processes and practices with high attention to detail
• Demonstrates integrity and works in accordance with Western¿s policies and procedures
• Ability to multi-task and maintain an organized and effective personal work environment
• Computer skills with Microsoft Office, with the ability to learn and use new software programs as required
• Personable and courteous in working relationships with colleagues, students and the public
• Ability to work independently and effectively as a member of the team to achieve department goals
• Ability to work in a manner that is compliant with confidentiality requirements as applicable

Why Western?

Western offers a broad and exciting variety of part-time and temporary employment opportunities with ample room for job exploration and growth. Within our beautiful campus, you are part of a progressive work environment that promotes work/life balance including access to our state-of-the-art recreation centre. Apply for an opportunity to be part of the Western community and contribute to its success!

Applying at Western

To ensure that your application is given full consideration, please complete all relevant sections of the application. In addition, you can choose to supplement your application with a cover letter and current resume.

Consideration of applicants will include an assessment of previous performance, experience, and qualifications. Applicants should have oral communication skills in English.

Western Values Diversity

The University invites applications from all qualified individuals. Western is committed to employment equity and diversity in the workplace and welcomes applications from women, members of racialized groups/visible minorities, Indigenous persons, persons with disabilities, persons of any sexual orientation, and persons of any gender identity or gender expression.

Accommodations are available for applicants with disabilities throughout the recruitment process. If you require accommodations for interviews or other meetings, please contact Human Resources or phone 519-661-2194.

Please Note:

This position is an existing vacancy. This position is fully in-person, on-site. We thank all applicants for their interest; however, only those chosen for an interview will be contacted.