Data Systems Administrator

November 25 2022
Expected expiry date: December 14 2022
Industries Education, Training
Categories Database Dev. & Admin., System administrator
Toronto, ON

One of Canada’s leading gender-inclusive IB Schools, founded in 1965, The York School is a place where learning extends beyond the classroom and students are challenged to realize their full potential and discover who they want to be.

In two state-of-the-art campuses in the heart of Toronto, The York School brings together an innovative and progressive employee experience and fosters a caring and inclusive environment.


Reporting to the Director of Learning, Information & Technology, the Data Systems Administrator is responsible for the administration, maintenance and ongoing updating of York School core academic and operational databases. The incumbent will serve as a key contributor to the Learning, Innovation and Technology Department with responsibilities for the administration, implementation and support of database records and procedures in order to ensure integrity and accuracy of information for all users across the York School organization.


  • Maintain and support the York school Filemaker database and Blackbaud Student Information systems 
  • Coordinate with the division Principals and core academic leadership team to create and maintain student, staff and room timetables 
  • Support the delivery of ministry reports including ONSIS, OUAC and OSSLT
  • Maintain the school's attendance workflow, coverage system and all University counselling systems
  • Working closely with outside vendors, enhance school data experience through development and improvement of workflow  (e.g. Direct Impact and Timetabling Services)
  • Plan for appropriate integration and synchronization of relevant Learning Management tools as aligned with the school’s strategic plan and academic toolkit
  • Train, coordinate and support data owners and departmental database users to ensure accuracy, validity, and security of data entering and leaving data systems
  • Provide proactive and reactive data management support and training across school departments and divisions
  • Ensure best practices for backup and recovery of databases and stay informed of emerging threats to data security and recommends strategies to mitigate vulnerabilities 
  • Research, test, and coordinate patches and upgrades to database servers to ensure data security, privacy and integrity
  • Manages and resolves Help Desk related queries related to data systems and coordinates with the LIT team to resolve tickets


  • University degree or college diploma in a related field and at least 3 years experience in database administration
  • Proven working experience as a Data Systems Administrator
  • Hands-on experience with database standards and end user applications
  • Strong working knowledge of the principles, methodology and techniques for information security, including data security, access control, and related legislation (e.g. FIPPA, Bill C-11)
  • Excellent knowledge of data backup, recovery, security, integrity and SQL
  • Familiarity with database design, documentation and scripting
  • Previous experience with DBA case tools (frontend/backend) and third-party tools
  • Familiarity with API programming languages 
  • Demonstrates strong troubleshooting techniques and problem-solving skills with a focus on creative resolution and continuous improvement
  • Ability to work independently and within a team environment
  • Has good communication skills, verbally and in writing
  • Strong organizational and time management skills
  • Has the ability to manage multiple projects and deadlines and adjust priorities accordingly
  • Knowledge of PHP is considered an asset
  • Displays a high degree of confidentiality when handling sensitive information


  • Flexibility & Adaptability
  • Breadth of Contribution
  • Relationship Focused
  • Service Orientation
  • Communication & Collaboration Inclusivity
  • Integrity & Trust


  • The York School Campus, Toronto


Employees at The York School are inquiring, knowledgeable, caring and engaged citizens of the world. Leaders in their field, they are collaborative, open to change and committed to improving lives through education. We are committed to professional development, and provide a competitive compensation, Ontario Teachers Pension Plan (OTPP) and benefit package to our employees. 

At The York School, we are committed to providing and maintaining a safe school environment for all. Consistent with this commitment, the school has established a COVID-19 Vaccination Policy which requires all employees and students to be vaccinated from COVID-19. Exemption to this policy is based on medical condition. In addition, employees must provide a satisfactory vulnerable sector screening as a condition of employment.


At The York School, our mission is to develop inquiring, knowledgeable and caring young people who are engaged citizens of the world. As such, we are an equal opportunity employer and encourage all qualified candidates to apply. We are committed to employment equity and diversity in the workplace. The York School will provide support in its recruitment processes to applicants with disabilities, including accommodation that takes into account an applicant’s accessibility needs. If you require accommodation during the interview process, please contact Human Resources by email at or by phone at 416- 926-1325. 


All qualified candidates are encouraged to apply by submitting their cover letter and resume by November 29, 2022.

We thank all candidates for their applications; however, only those selected for an interview will be contacted.

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